After the candidate’s defense, the Examination Report form signed by all members of the committee must be submitted to the Graduate College immediately.
Once the examination report is returned to the Graduate College, the results are posted to the student’s record in the Graduate College.
A Committee Recommendation Form must be submitted to the Graduate College at least three (3) weeks prior to the dissertation defense.
The staff in the Graduate College reviews the Committee Recommendation form and, if the recommended committee meets Graduate College guidelines, approval is given by the Dean.
This second examination must be initiated by submission of a new Committee Recommendation form, even if there is no change in membership. A committee may recommend “pass – with specified conditions”.
If this does occur, the conditions must be specified on the Examination Report Form along with the name of a committee member who will monitor the fulfillment of any such conditions.It should be filed in the student’s folder so it is available when the examination is held and all committee members may sign.This form cannot be duplicated and changes cannot be made without prior approval of the Graduate College.You must identify a faculty member to serve as chair for your defense.The chair must be: The selection of the chair is subject to the approval of the department/program, th Arts, Sciences and Engineering dean of graduate education and postdoctoral affairs, and the University dean of graduate studies.Registration for terms after the term of a successful defense is not required if official graduation does not occur the term of the defense, unless the student is the recipient of a fellowship, assistantship and/or tuition and service-fee waiver, or is on a student visa.Note for Student Visa Holders: Current SEVIS (federal immigration) regulations do not allow an international student on a student visa to register for more than zero (0) hours in a subsequent term, if the student was registered for zero (0) hours previously, unless the student is admitted into a different program.The letter is sent to the graduate program for distribution to each committee member.The Examination Report form is sent to the graduate program support person after the committee is approved by the Graduate College Dean.Students should also consult with their program to determine if the program requires registration.Students may petition for zero (0) hours once the preliminary exam is passed, assuming all requirements are completed except for the dissertation.